NEVADA ASSOCIATION OF CODE ENFORCEMENT BYLAWS
Name, Territory and Purpose
SECTION 1. NAME AND TERRITORY
The name of this organization is the Nevada Association of Code Enforcement, Inc. In this document, the Nevada Association of Code Enforcement is referred to as "NACE." This shall be a non-profit corporation and shall be self-supporting.
The geographical sections that NACE shall represent shall be all participating cities, counties, and state agencies, or other participating city, county, and state agencies or other political subdivisions within the boundaries of the State of Nevada.
SECTION 2. PURPOSE
This organization is established:
To operate, without profit to NACE or its members, as a national association to advance, educate, and improve efforts of federal, state, county, city, and other political subdivision employees who are actively involved with and responsible for the enforcement of housing, land use, municipal, county, state, or federal codes without regard to race, creed, color, national origin, or sex.
To encourage professionalism with regard to the standardization of enforcement of environmental, housing, and land use codes.
To supply and advance the science and practice of code enforcement through certification and provide national and regional training workshops, seminars, and conferences dealing with legal matters and establishing a clearinghouse to facilitate the administration of the various codes with which the Association is concerned.
To exchange information and publish and disseminate professional materials relating to updated environmental, housing, and land use laws.
To develop procedures and programs and provide specialized services relating to code enforcement and the promotion of such programs.
To promote policies that will facilitate and improve code enforcement procedures.
To organize and implement educational programs for the public in an effort to give the public a better understanding of environmental, housing, and land use codes.
SECTION 1. MEMBERS
The membership shall consist of annual members who are persons involved with the responsibility for the enforcement of municipal, county, state, or federal codes.
SECTION 2. CLASS OF MEMBERS
A. Active Member
An active member of the Association shall be employees actively involved with and responsible for the enforcement of housing, land use, municipal, county state, or federal codes.
B. Associate Member
Any student, non-resident, or individual interested in code enforcement, but not otherwise eligible for active membership.
C. Honorary Membership
Honorary membership is bestowed upon an individual or organization that has rendered outstanding and meritorious service in the furtherance of the objectives of NACE.
SECTION 3. TERMINATION OF MEMBERSHIP
A. Any member leaving the code enforcement profession for a period in excess of six months shall be reclassified as an associate member.
B. Any member may be suspended and/or removed from the roll of NACE upon finding of just cause by the Board of Directors and with a concurring vote of the majority of the voting members taken by secret ballot.
C. Any member in default of his or her financial responsibilities to NACE for a period of six months shall no longer be entitled to the benefits of membership in NACE. This section does not preclude reinstatement upon payment of dues.
SECTION 1. CALENDAR YEAR
The calendar year for NACE shall be from January 1 through December 31 of each calendar year.
SECTION 2. ANNUAL BUDGET
The annual budget shall be prepared and presented by a Finance and Budget Committee, appointed by the President.
SECTION 3. MEMBERSHIP
Annual membership dues shall be set by a majority vote of the membership at the Annual Meeting.
A. Active Membership
B. Associate Membership
C. Honorary Membership
[Renewal payment of dues will provide membership for one calendar year. Membership dues are payable Oct 1st thru Nov 30th for the following calendar year].
SECTION 4. VOUCHERS
All approved claims for NACE shall be submitted to the Treasurer in the form of written and signed statements. All expenditures from the NACE funds shall be reviewed by the Board of Directors. All checks shall be signed by the Treasurer. The establishment and maintenance of the NACE bank account shall be the responsibility of the Board of Directors.
Board of Directors, Officers and President's Commission
SECTION 1. BOARD OF DIRECTORS
A. There shall be a Board of Directors comprised of the President, 1st Vice President, 2nd Vice President, 3rd Vice President from the North, 3rd Vice President from the South, Secretary, Treasurer, and the Immediate Past President.
B. Except as otherwise provided by the NACE Bylaws, the Board of Directors may transact Association business in the interim between annual meetings, shall determine when committee reports are to be issued, and shall effectuate motions voted on and approved by the membership, and may adopt rules for the regulation of its proceedings.
Official findings and recommendations of the Board of Directors shall be determined by a majority vote of the Board.
SECTION 2. NUMBER AND TYPE OF OFFICERS
The officers of the Association shall be eight in number and there shall be a President, 1st Vice President, 2nd Vice President, 3rd Vice President from the North, and 3rd Vice President from the South, Secretary, Treasurer, and the Immediate Past President.
SECTION 3. ELIGIBILITY FOR OFFICE
A. Any active member of NACE in good standing shall be eligible for any office.
B. A member in "good standing" is defined as a member meeting all the requirements for membership as defined herein.
SECTION 4. TERMS OF OFFICE
A. The normal term of office shall be one (1) year commencing at the end of the November meeting. Except for the 2nd Vice President (Legislative), Treasurer, and Secretary which shall be two-year terms.
B. The office of President is filled annually by the previous year’s 1st Vice President.
SECTION 5. DUTIES OF OFFICERS
A. President - The President shall be directly responsible for the supervision and guidance of the affairs of the Association and shall preside over all meetings of NACE. The President shall enforce the Bylaws of the Association and perform other duties that would be recognized as being part of the office.
B. 1st Vice President - The 1st Vice President will preside over all meetings in the absence of the President. The primary duties of the 1st Vice President shall be to chair the Steering Committee, annual conference training and monthly training, and upon the end of his term as 1st Vice President, assume the duties as President.
C. 2nd Vice President - The 2nd Vice President shall preside, in the absence of the 1st Vice President and the President, at all NACE functions. The primary duty of the 2nd Vice President shall be to chair the Legislative and Bylaws Committee and to oversee the NACE election process.
D. 3rd Vice President - The 3rd Vice President shall be responsible in the absence of the 2nd Vice President, 1st Vice President, and President to preside over any NACE function. The primary duty of the 3rd Vice President is to chair the Membership Committee. This responsibility shall further be defined as a continuous outreach throughout the year to facilitate growth in membership as predicated in Article II, Sections 1-3. The 3rd Vice President shall be charged with Certification Testing, and assist with training meetings. There will two positions for 3rd Vice President – one in the North and one in the South. This is to better coordinate monthly meetings.
E. Secretary - The Secretary, or an Assistant Secretary, shall keep a complete record of all proceedings of the Association and shall be the recording officer and custodian of the records, except when specifically assigned to other individuals. The primary duties of office shall include the recording of all regular and special Association meetings and meetings of the Board of Directors. The Secretary, or an Assistant Secretary, shall be responsible for the Association's correspondence and shall keep readily available at all meetings such records as the book of minutes, a copy of the Articles of Incorporation, and Bylaws, the roster of membership, a complete list of any standing or special committees, current correspondence, and other records as necessary. The Secretary shall be located in the City where the Organization is incorporated.
F. Treasurer - The Treasurer shall be the custodian of all monies of the Association and shall chair the Finance and Budget Committee. The Treasurer shall be responsible to see that the dues of all members are paid in full prior to the opening of the annual business session, and shall report the same to the President and the Board of Directors. All revenues and expenditures from the NACE funds shall be reviewed and signed by the Treasurer. The Treasurer's books and records shall be audited each year by the Board of Directors or their designee prior to the annual conference. A report of all expenditures and revenues shall be made available to all members of the Association. At the annual meeting of NACE, the Treasurer shall have available a financial statement for all members to see if desired. The Treasurer shall keep an up-to-date roster of all members, shall make every attempt to advise NACE of all applicable laws that directly affect the Association in order to maintain compliance with all such laws and procedures, and establish the Association in its rightful and lawful position as so stated in Article I. Section 1(A). The Treasurer shall be located in the City where the Organization is incorporated.
Elections and Voting
SECTION 1. NOMINATIONS AND OFFICERS
A. At least 90 days prior to the annual meeting, the President shall appoint a Nominating Committee consisting of three (3) or more active members who are in good standing with the Association. The 2nd Vice President will oversee this committee.
B. The Nominating Committee shall prepare a slate of nominees from the general membership, as listed on the current membership roster of all active members, for the offices of 1st Vice President, 2nd Vice President, 3rd Vice President, Secretary, and Treasurer when their terms expire. The list shall be drawn from nominating forms submitted to the committee no later than 60 days prior to the annual meeting. Nominating forms will be available on the NACE website.
C. Nominations of officers from the floor at the business meeting shall not be allowed. There shall be no write in candidates.
SECTION 2. VOTING
Election of Officers
The Nominating Committee shall review candidates for each office to insure they meet all qualifications and place their names on the ballot to be e-mailed to all active members of the Association no later than 30-days prior to the Annual Meeting. No candidate may run for more than one office. All ballots shall be collected and brought to the annual business meeting or returned by email. You may only vote once. The 2nd Vice President will keep a tally of votes submitted by email and from those turned in at the conference to assure no one votes more than once. The nominating committee will count the ballots on the first day of the Annual Business meeting with the results to be kept sealed and delivered to the President.
The President shall declare the election and announce the winners at the conclusion of the Annual Business meeting.
General Membership Voting Procedures
Only active members of NACE shall be eligible to vote on matters of the Association. The Secretary shall maintain a current list of eligible voters. A quorum for a valid vote during a business session shall be a simple majority of those eligible voters in attendance.
SECTION 3. VACANCIES
In the event a vacancy is created in the office of the President, the 1st Vice President shall immediately vacate his or her office and assume the office of the President. The interim President shall succeed him or herself. The Board of Directors shall have the authority to appoint an interim appointee to the vacated office of 1st Vice President; the Board of Directors shall have the authority to appoint an interim appointee for any other vacated office until a regular election is held.
SECTION 1. MONTHLY MEETINGS
Meetings of the Association shall be held on a day that is announced at the first meeting of each year. The Board of Directors shall decide the number and location of all meetings.
SECTION 2. ANNUAL MEETINGS
There shall be an annual meeting of the Association held in conjunction with the State Education and Training Conference. The Board of Directors shall be responsible for designating the time, date, and location of the State Conference.
The primary purpose of the meeting shall be:
1. To receive the annual report from the outgoing President.
2. To elect Officers to the Board of Directors.
3. To adopt the Association's operating budget for the following fiscal year.
4. To receive the annual committee reports from the Association officers.
SECTION 3. SPECIAL MEETINGS
The Board of Directors and/or President may call a special meeting of the Board of Directors at such time, date, and location as the Board or President may consider appropriate.
At the written request of a minimum of 25% of the active membership, the President shall call a special meeting.
SECTION 4. NOTICE OF MEETINGS
A written notice of the annual meeting addressing the time, date, and location of the annual meeting shall be mailed to each NACE member no later than 90 days prior to the annual meeting.
SECTION 5. MINUTES OF MEETINGS
Complete minutes of each meeting shall be recorded by either the Secretary or some other qualified member of NACE designated by the President to serve in the absence of the Secretary.
All minutes, once recorded and approved by the appropriate body, shall become part of the permanent record of which the Secretary is the custodian.
SECTION 1. APPOINTMENT
The President shall, whenever necessary and appropriate appoint with the Board's consent special committees to perform specific and limited duties. The following standing committees shall be appointed by the President: Finance and Budget, Steering, Membership, Legislative, and Bylaws. The chair of each of these standing committees is listed in the duties of each Board of Director member, as described in Article IV, Section 5, Duties of Officers.
SECTION 2. TENURE
The tenure of each special committee shall be for the duration of the specific duty assigned to it but shall not exceed beyond the end of the NACE current fiscal year in
which the particular committee was appointed, except that any such committee may be continued the following year by the succeeding President. Standing committees have a specific job description and members are appointed at the pleasure of the President to serve until the end of the NACE current fiscal year, unless the succeeding President elects to continue their service.
SECTION 3. DUTIES AND RESPONSIBILITIES OF STANDING COMMITTEES
A. The Finance and Budget Committee is to meet annually to review the receipts and expenditures of the Association and to propose the operating budget for the coming AACE fiscal year for approval by the Board of Directors.
B. The Steering Committee shall meet as necessary and shall be responsible for the development and presentation of programs at the monthly meetings and coordinating the Annual Conference.
C. The Membership Committee shall meet as necessary and is responsible for the active recruitment of new members and the retention of the current membership. It is also responsible for the NACE Certification Testing.
D. The Legislative and Bylaws Committee shall keep the membership informed of any state or federal legislation, proposed or enacted, that may affect code enforcement; for overseeing revisions to the Association's Bylaws, as approved by the membership; and for overseeing the NACE election process.
SECTION 1. METHOD: NOTICES
The By-laws may be amended at any regular or special meeting by a two-thirds vote of the members present at the meeting, provided that (a) such proposed action has been announced at a prior regular meeting or special meeting at least two weeks in advance of any meeting at which such amendments are to be considered; and (b) that each regular member has been furnished a written copy of any and all proposed amendments at least two weeks in advance of such meeting.
SECTION 2. ADOPTION
Any amendment approved in accordance with the provisions of the Article shall become effective immediately upon its approval and adoption.
Order of Business
SECTION 1. ORDER OF BUSINESS
1. Sign-in roster.
2. Approval of minutes of previous meeting.
4. Reports of officers and minutes.
6. Unfinished business.
7. New business.
8. Election of officers and seating of the same.
9. Adjournment and benediction.
That if any part of these Bylaws shall be declared unconstitutional or invalid by a Court of competent jurisdiction, the remaining provisions shall remain in full force and effect.
Policies and Procedures
The Board of Directors is authorized to establish policies and procedures to govern routine business affairs of the association.
Code of Ethics
In order to ensure the image of its members is one of respect and integrity, a Code of Ethics may be established. Adoption and subsequent revisions shall be by vote at the annual meeting.
In case of dissolution of this organization all assets remaining after payment of accrued expenditures shall be distributed to one or more organizations which qualify for a tax exemption as provided by the Internal Revenue Code of the United States of America as determined by the Board and no part of any assets shall go to benefit any private individual or member.